Guidelines for preparing your conference lecture

Our online Aesthetic Conference is very popular as it allows businesses and individuals to access the content and view it at times that suit them. This flexibility allows our program to reach a much broader delegate demographic.

If you are preparing and recording your lecture, please follow the simple instructions below to ensure you complete a high-quality product.

Content Instructions

In terms of your content please comply with the following instructions.

On accepting to speak please provide APAN with the following:

  • Presentation title
  • Photo of yourself (portrait and high quality please)
  • Your bio
  • A brief summary of your topic and four learning objectives.
  • Duration of your video. This should be anything between 30-40mins.
  • Introduce yourself, as an APAN representative will introduce both you, your topic prior to the presentation of your video
  • Wear striped clothing as these will tend to “bleed”.
  • Start by promoting your company. If you are a sponsor of your segment, you can refer to your company at the very end of your presentation ONLY.
  • Wear strong, bright colours
  • Smile frequently, pause and project your voice
  • Keep your content strictly educational
Video Dimensions

Video Specifications

  • Format: MP4 or MOV
  • Resolution: 720p or 1080p HD
  • Pixels: (1280 x 720px) or (1920 x 1080px)
  • Orientation: Landscape (No Portrait videos please)

Preparing Your Video

Things you need:

  • Lights
  • Camera (DSLR) or Phone
  • Microphone (Lapel)
  • Teleprompter (optional)
  • Computer
  • Video Editing Software (e.g. Davinci Resolve, Adobe Premiere Pro, etc.)
  1. Make Sure your video is filmed in landscape and has a clear background.
  2. Make sure your face is well lit. Before you, record, check your lighting, do your surroundings need extra light to fill your face, or are you in shadow? Do a test video and see if you can hear your audio and it sounds clear.
  3. Should I sit or stand? We recommend standing in videos as you can focus on your mid-body (shown in the picture above with the ring light). Focusing on how you interact with your audience is important and don’t forget to use your hands as you talk.
  4. Adding your Powerpoint to Video: You can add your PowerPoint or Keynote to the video by exporting each slide as a jpeg and placing it into your video editing software.

Things you need:

  • Light (optional)
  • Microphone (better quality)
  • Zoom
  • Computer with Camera
  1. Open the Zoom app and your PowerPoint file. Close all other files and applications.
  2. In Zoom, click “New Meeting” (orange icon); make sure your microphone and camera are on.
  3. Click the “Share Screen” button on the bottom toolbar.
    1. Choose your open PowerPoint file from the options
    2. Click “Share”
  4. Go to PowerPoint and launch your slideshow.
  5. At the bottom Zoom toolbar, choose Record, then choose “Record on this Computer” from the menu that pops up. Your lecture is now recording. Note: if you don't see the Record button, you may need to click on the “More" button in the Zoom toolbar, and then choose the “Record on this Computer" option.
  6. Start your lecture. Advance your slides with the right arrow key; return to a previous slide with the left arrow key.
  7. When you are finished, click on the “Stop Recording" button in the bottom Zoom toolbar. Note: if you don't see the Stop Recording button, you may need to click on the “More" button in the Zoom toolbar, and choose the “Stop Recording" option there.
  8. Click “End Meeting” on the bottom right of the meeting screen, and then click “End Meeting for All"
  9. A box will pop up telling you that Zoom is converting your meeting recording.
  10. When the conversion is complete, the recording will be saved on your hard drive. On a Mac, the files are stored in Documents/Zoom, then in a folder labeled by the date of your recording.

“This was copied from Reed College and is intended for educational purposes only."